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Chapter 11: Editing PDFs
It’safactthatAdobe PDFisunlikeotherdocument formats,inwhichyou canfreelycopy, paste,andmovetextand
images on a page. Instead, consider a PDF as a snapshot of your original file. Use Adobe Acrobat to touch up and
enhance the file for readability and distribution, and reserve more substantial revisions for your source application.
Quickstart
The following topics provide quick steps to some common PDF editing tasks.
Add a bookmark
You can add navigation to a PDF with bookmarks.
1 Open to the desired page and adjust the view settings.
2 (Optional) To bookmark text, select the desired text.
3 Click the Bookmarks button in the navigation pane, and choose New Bookmark from the Options menu.
4 Type or edit the bookmark name.
You can also add bookmarks to specific portions of a page, such as an image or a table, or to another PDF.
See also
“Create a bookmark” on page 327
Add a link
Links take you to other locations in the same document, to other documents, or to websites. They can also trigger
actions, such as playing a sound or movie file or submitting a form.
1 Choose Tools > Advanced Editing > Link Tool.
2 Drag a rectangle where you want to create a link.
3 In the Create Link dialog box, choose the desired link appearance and action.
4 Follow the on-screen instructions to create the link.
See also
“Create a link” on page 331
Attach files to a PDF
You can attach many types of files to a PDF.
1 Choose Document > Attach A File.
2 Select the file you want to attach, and click Open.
- USER GUIDE 1
- Contents 3
- Chapter 1: Before you begin 8
- Using Adobe Help 9
- Using Help in the product 10
- Resources 11
- Acrobat videos 12
- Installed resources 13
- Disc content 13
- Adobe Exchange 13
- Adobe Design Center 14
- Adobe Developer Center 15
- Customer support 15
- Downloads 15
- Adobe Labs 15
- What’s new 16
- Review and commenting 17
- Forms 18
- Digital signatures 18
- Creative professional 19
- Additional new features 19
- Chapter 2: Workspace 20
- Change viewing mode 21
- View PDFs in a package 21
- View attachments 21
- Work area basics 22
- Opening PDFs 24
- Select another tool 24
- Document message bar 25
- Customizing the work area 26
- About toolbars 27
- Display and arrange toolbars 27
- Show or hide toolbars 28
- Move toolbars 28
- About the Properties toolbar 29
- Adjust navigation panels 30
- Viewing PDF pages 31
- Opening pages in a PDF 32
- Page through a document 33
- Retrace your viewing path 36
- Navigate with links 36
- PDFs with file attachments 37
- Open or close reading mode 37
- • Press Ctrl+L/Command+L 38
- Read articles 39
- Preferences for viewing PDFs 40
- General preferences 42
- Basic Tools 42
- Warnings 42
- Print 42
- Application Startup 42
- Page Display preferences 43
- Default Layout And Zoom 43
- Resolution 43
- Rendering 43
- Page Content And Information 43
- Playing movies and sounds 44
- Adjusting PDF views 45
- Use split-window view 49
- View grids 50
- Create ruler guides 51
- Measuring tools 52
- Saving PDFs 53
- Save document changes 54
- About the Autosave feature 54
- Recover lost changes 54
- Organizer 55
- Categories pane 56
- Adjust the Organizer window 57
- Organize PDF collections 58
- Maintaining the software 60
- Non-English languages 61
- Chapter 3: Creating PDFs 63
- Create from scratch 64
- Create from Word 64
- Overview of creating PDFs 66
- Convert a file to PDF 69
- Drag and drop to create PDFs 69
- Scan a paper document to PDF 71
- Scanner Options dialog box 73
- Scanning tips 74
- 1 Open the scanned PDF 75
- Recognize Text - Settings 75
- Correct OCR text in PDFs 76
- Using the Adobe PDF printer 77
- Creating PDFs with PDFMaker 81
- Converting web pages to PDF 95
- Convert a web page to PDF 96
- ADOBE ACROBAT 3D VERSION 8 100
- Page Layout tab 101
- HTML Conversion Settings 101
- Acrobat Distiller overview 103
- Manage the conversion queue 103
- Distiller preferences 104
- About watched folders 105
- Set watched folders 106
- Adobe PDF presets 107
- Customize Adobe PDF settings 108
- Adobe PDF settings 109
- See also 110
- Fonts panel options 111
- Color panel options 112
- Advanced panel options 114
- Standards panel options 115
- PDF compatibility levels 116
- Share custom PDF settings 117
- Compression methods 118
- Kahili Mountain Coffee 119
- • /Windows/Fonts 120
- • /Library/Fonts 121
- • /System/Library/Fonts 121
- Find PostScript font names 122
- Quickstart 123
- Add headers and footers 124
- Add a watermark 124
- Add a background 124
- Rotate pages 125
- Delete pages 125
- Replace pages 125
- Combining files into PDFs 126
- Edit a PDF package 130
- ❖ Do any of the following: 131
- ❖ Do one of the following: 132
- Add and edit backgrounds 136
- Add and edit watermarks 138
- Add or replace a watermark 139
- Crop pages 140
- Rearranging pages in a PDF 142
- Move or copy a page 143
- Delete or replace a page 143
- Renumber pages 145
- Chapter 5: Exporting PDFs 147
- Select and copy text 148
- Select and copy an image 148
- Take a snapshot of a page 148
- Export PDFs 149
- File format options 149
- HTML or XML options 150
- JPEG and JPEG2000 options 150
- PNG options 151
- Export PDFs as text 152
- Reusing PDF content 153
- Copy tables and charts 155
- Copy images 155
- Invite additional reviewers 158
- Track and manage reviews 158
- Start a meeting 158
- Add a sticky note 159
- Mark up text with edits 159
- Preparing for a PDF review 160
- Email-based reviews 161
- Start a shared review 164
- Start an email-based review 165
- Start a browser-based review 166
- Meetings 167
- Attend a meeting 168
- Acrobat Connect preferences 168
- Review a PDF 168
- View new comments 170
- Send comments in email 171
- Tracking PDF reviews 172
- Track reviewed PDFs 173
- Save the PDF with comments 173
- Check server status 174
- Update your profile 174
- Commenting 175
- Commenting preferences 177
- Properties toolbar 178
- Stamp a document 182
- Create a custom stamp 183
- Group and ungroup markups 184
- Add a line, arrow, or shape 184
- Add an audio comment 186
- Paste images as comments 187
- Managing comments 188
- Reply to comments 189
- Set a status or check mark 191
- Print a comment summary 191
- Find a comment 192
- Delete comments 192
- Spell-check comments 193
- Import Comments 194
- Export comments 195
- 1 Do one of the following: 196
- Approval workflows 198
- Send a PDF for approval 199
- Chapter 7: Forms 202
- Create a form 203
- Edit a form 203
- Distribute a form 203
- Track and manage forms 204
- Review form responses 204
- Forms basics 205
- Types of PDF forms 206
- About security for PDF forms 206
- Forms preferences 206
- Filling in PDF forms 208
- ❖ Choose File > Revert 209
- Search a form 210
- Spell-check form entries 210
- Import form data 211
- Submitting forms 212
- Planning a PDF form 213
- Choosing form elements 216
- Barcode workflow 217
- Design tips for barcodes 217
- Form elements in Acrobat 218
- Creating and editing forms 219
- Creating secure PDF forms 220
- Laying out new form fields 221
- Copy an Acrobat form field 223
- Form fields behaviors 229
- Barcode 231
- Check boxes 232
- Combo box and list box 232
- Radio buttons 232
- Text Fields 233
- About buttons 239
- Add a submit button 240
- Edit a button in Acrobat 240
- Showing and hiding icons 242
- Distributing forms 243
- Send secure forms 244
- About web forms 244
- Add submit functionality 245
- CGI export values 247
- About data set files 247
- Compile form data 247
- Manage form data files 248
- About Forms Tracker 249
- Search for forms 250
- Chapter 8: Security 251
- Register a digital ID 252
- Share your certificate 253
- Add a document password 253
- Prevent changes to a PDF 253
- Create secure attachments 253
- Opening restricted documents 254
- Removing sensitive content 255
- Redact sensitive content 256
- Search and redact words 257
- About digital IDs 260
- Set up a roaming ID account 262
- Change the signing method 263
- Delete your digital ID 264
- Protecting digital IDs 264
- Directory servers 269
- Securing PDFs 270
- Set passwords for PDFs 271
- Security options 272
- Security policies 276
- 3 Click the New button 277
- Manage security policies 279
- Secure PDFs using policies 280
- Signing PDFs 285
- Sign a PDF 286
- Before you certify a PDF 288
- Certify a PDF 288
- Validating signatures 289
- Signatures panel overview 291
- Accessibility features 294
- About accessible PDFs 295
- About accessibility checkers 297
- 3 Click Start Checking 298
- View Full Check results 299
- Scroll automatically 303
- Reflow a PDF 304
- Reflow a tagged PDF 305
- Return to unreflowed view 305
- Creating accessible PDFs 306
- About tags in combined PDFs 309
- Add tags to an existing PDF 312
- About the Add Tags Report 312
- • Drag to select it 316
- Add accessible links 319
- Set the document language 320
- About the Tags tab 322
- View tags in the Tags tab 322
- Edit tags with the Tags tab 323
- Create a new child tag 325
- Add tags to comments 325
- Standard PDF tags 326
- Container elements 327
- Label and list elements 327
- Special text elements 327
- Table elements 328
- Inline-level elements 328
- Chapter 11: Editing PDFs 329
- Optimize a PDF 330
- Edit text 330
- Format text 330
- Edit an image 331
- View object metadata 331
- View content on layers 331
- About page thumbnails 331
- Create page thumbnails 332
- Define the tabbing order 333
- About bookmarks 334
- Create a bookmark 334
- Edit a bookmark 335
- Create a bookmark hierarchy 336
- Add tagged bookmarks 337
- Links and attachments 338
- Edit a link 339
- Create web links from URLs 340
- Link to a file attachment 340
- Destinations 340
- View and manage destinations 340
- Add an attachment 341
- Actions and scripting 343
- Action types 344
- Trigger types 345
- About JavaScript in Acrobat 345
- Converted web pages 346
- Articles 347
- View and edit an article 348
- Optimizing 350
- PDF Optimizer options 351
- Discard User Data panel 353
- Clean Up panel 353
- Editing text and objects 354
- Add new text 356
- Insert special characters 357
- Place an image or object 357
- Move or edit an object 358
- Setting up a presentation 360
- Define an initial view 361
- Add page transitions 362
- Adding movies and sounds 363
- Create alternate renditions 364
- Rendition settings 365
- Set multimedia properties 366
- View document properties 367
- Create document properties 369
- Edit document metadata 369
- About PDF layers 371
- Show or hide layers 371
- Edit layer properties 372
- Add layer navigation 373
- Merge or flatten layers 374
- Editing layered content 374
- Processing in batches 375
- Modify a batch sequence 376
- Create a new batch sequence 377
- Searching PDFs 380
- Access the search features 381
- Find text in a PDF 381
- Find text in multiple PDFs 382
- Review search results 383
- Advanced Search Options 383
- Creating PDF indexes 386
- About the Catalog feature 387
- Preparing PDFs for indexing 387
- Catalog Readme files 390
- Revise an index 390
- Catalog preferences 390
- Scheduled index updates 391
- Chapter 13: 3D models 392
- Compress a 3D PDF 393
- Interact with a 3D model 393
- Add comments to a 3D model 394
- Measure a 3D model 394
- Converting 3D models 395
- Benefits of PRC format 397
- Benefits of U3D format 397
- 3D conversion presets 398
- General tab 399
- Import tab 399
- Optimize tab 399
- Enhance tab 400
- Transform tab 400
- Convert large assemblies 401
- Capturing 3D models 402
- 3D capture settings 403
- Adding 3D models to PDFs 404
- Interacting with 3D models 406
- 3D toolbar overview 407
- 3D toolbar view controls 408
- Editing 3D models 409
- About Acrobat 3D Toolkit 410
- Model Tree overview 411
- Manipulating parts 412
- Create cross sections 414
- Measure 3D objects 415
- Measuring preferences 417
- Set 3D views 417
- 3D preferences 419
- Comment on 3D designs 420
- Run a JavaScript 421
- Export geometry 421
- Format options 422
- What JavaScripts can do 423
- Add a JavaScript to a PDF 423
- Chapter 14: Color management 424
- Keeping colors consistent 426
- Set up color management 428
- Using a safe CMYK workflow 430
- Proofing colors 432
- Soft-proof colors 433
- Working with color profiles 436
- Install a color profile 438
- Embed a color profile 439
- Color settings 441
- Working space options 442
- Color conversion options 444
- About rendering intents 445
- Chapter 15: Printing 446
- Basic printing tasks 447
- Print a portion of a page 449
- Print layers 450
- Create print presets 450
- Other ways to print PDFs 451
- Printing custom sizes 454
- Advanced print settings 455
- Set advanced print options 456
- PostScript options 456
- Output options 457
- Emulsion options 459
- Include marks and bleeds 460
- Printing color 461
- About composite printing 462
- Print a color composite 462
- About separations 463
- Print color separations 463
- Tools for high-end output 467
- Trapping color 468
- Adobe In-RIP trapping 469
- Trap a PDF 469
- Trap preset options 471
- Trap widths 472
- Trap appearance 472
- Trap thresholds 473
- About trapping black 474
- Previewing output 476
- View colors by source space 477
- Preview color separations 478
- Check ink coverage 478
- View color warnings 479
- About color conversion 480
- Ink Manager overview 483
- Ink Manager 484
- About printer marks in PDFs 485
- Transparency flattening 487
- Create a flattener preset 492
- Apply a flattener preset 493
- Chapter 17: Preflight 494
- About preflight inspections 495
- Run a preflight inspection 496
- Preflight preferences 497
- About preflight results 498
- View results in a list 499
- Snap view of problem object 500
- View results as comments 501
- Preflight reports 502
- About inventory reports 503
- Advanced inspections 504
- Preflight profiles 505
- View profiles 506
- Add and remove profiles 507
- Change profile settings 509
- Additional checks 510
- Property groups 511
- Add checks to a profile 513
- Correcting problem areas 515
- Create or modify fixups 518
- Automating document analysis 521
- Output intents 522
- Create output intents 523
- Delete an output intent 523
- Chapter 18: JDF instructions 524
- View JDF job definitions 525
- Create JDF job definitions 526
- Edit JDF job definitions 526
- Add Contact dialog box 529
- Media Manager dialog box 530
- Submitting print jobs 531
- Submission site options 532
- Using Adobe Version Cue 534
- About the Adobe dialog box 535
- Turn Version Cue on or off 536
- About Version Cue projects 537
- Open a project 537
- Connect to remote projects 538
- Create and edit projects 539
- Share or unshare a project 541
- About working copies 542
- Version Cue file statuses 543
- Open a file from a project 545
- Save changes to a file 547
- Disconnecting from projects 548
- Delete files and folders 549
- Delete a project 550
- Version Cue versions 551
- View and compare versions 552
- Promote a version 553
- Delete a version 553
- Synchronize files 555
- Cue Administration 560
- Manage Version Cue projects 563
- Export Version Cue projects 564
- Back up and restore projects 565
- Create and edit users 567
- Choosing user privileges 568
- Import and export users 569
- View a Version Cue report 570
- Version Cue PDF reviews 571
- Manage PDF reviews 572
- 3 Do one of the following: 575
- Keyboard shortcuts 576
- Keys for navigating a PDF 577
- Keys for general navigating 578
- Publications. See SWOP 597
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